CVRU Online MS Office Class-14

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Description
MS office 2007
Brief introduction of Excel-2007 & Power Point-2007
MS Word 2007
Features of MS Word 2007


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Presentation Transcript Presentation Transcript

Online Teaching Initiative by Dr. C.V. Raman University : Online Teaching Initiative by Dr. C.V. Raman University Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 1 Session: 14/52

Learning Objectives : Learning Objectives After attending this session students will be able to know: What is MS – Office. Brief Introduction of MS Power Point. Brief Introduction of MS Excel. What is Microsoft Word (MS-Word). How to Open and save word document. Functions of office button ribbons, home tab, Insert tab, Page Layout Tab & Formatting Tab. Topic: MS WORD 1 Session: 14/52 Course : DCA Module : MS-Office Slide no. : 2

An introduction to Microsoft Office 2007 : An introduction to Microsoft Office 2007 Session: 14/52 Course : DCA Module : MS-Office Slide no. : 3 Topic: MS WORD 1

PowerPoint Presentation : Session: 14/52 Course : DCA Module : MS-Office Slide no. : 4 Topic: MS WORD 1

Microsoft Office 2007 : Microsoft Office 2007 A package of softwares: Word – text editor Excel – spreadsheet PowerPoint – presentations Outlook – e-mail Access – database Publisher – brochures, calendars, postcards, etc. The version which we will learn is Office 2007 which was released on January 30 in 2007. Session: 14/52 Course : DCA Module : MS-Office Slide no. : 5 Topic: MS WORD 1

Microsoft PowerPoint : Microsoft PowerPoint Session: 14/52 Course : DCA Module : MS-Office Slide no. : 6 Topic: MS WORD 1

PowerPoint Presentation : Session: 14/52 Course : DCA Module : MS-Office Slide no. : 7 Topic: MS WORD 1 Microsoft PowerPoint

Microsoft PowerPoint : Microsoft PowerPoint Software to make presentations Templates and different designs Same menues as Microsoft Word Session: 14/52 Course : DCA Module : MS-Office Slide no. : 8 Topic: MS WORD 1

How to make a nice presentation : How to make a nice presentation Text: Font should be easy to read Text color with high contrast to the background Big font size Less text is better Use the same formatting throughout the presentation Pictures and figures: Choose understandable figures Pictures with high quality Pictures and figures should be relevant Session: 14/52 Course : DCA Module : MS-Office Slide no. : 9 Topic: MS WORD 1

In a Presentation : In a Presentation Be careful with use of animations Know what you are presenting Don’t just read from the slide also explain Speak to the people Speak loudly Practice before presentation Session: 14/52 Course : DCA Module : MS-Office Slide no. : 10 Topic: MS WORD 1

Microsoft Excel : Microsoft Excel Session: 14/52 Course : DCA Module : MS-Office Slide no. : 11 Topic: MS WORD 1

Microsoft Excel : Microsoft Excel Mathematical software Spreadsheets to make stastitical calculations Session: 14/52 Course : DCA Module : MS-Office Slide no. : 12 Topic: MS WORD 1

Microsoft Excel : Microsoft Excel Formulas for calculations of different results in a set of data In data Out data Graphical view of statistics Session: 14/52 Course : DCA Module : MS-Office Slide no. : 13 Topic: MS WORD 1

PowerPoint Presentation : Session: 14/52 Course : DCA Module : MS-Office Slide no. : 14 Topic: MS WORD 1 Microsoft Excel

Microsoft Word 2007 : Microsoft Word 2007 Session: 14/52 Course : DCA Module : MS-Office Slide no. : 15 Topic: MS WORD 1

Microsoft word : Microsoft word Text processor to create documents Templates for different types of documents Web pages Session: 14/52 Course : DCA Module : MS-Office Slide no. : 16 Topic: MS WORD 1

PowerPoint Presentation : Session: 14/52 Course : DCA Module : MS-Office Slide no. : 17 Topic: MS WORD 1 How to Open a word Document

Simple formatting : Simple formatting Text: Font, size, color, bold/italic/underline Layout: Bullets, numbering, alignment Session: 14/52 Course : DCA Module : MS-Office Slide no. : 18 Topic: MS WORD 1

PowerPoint Presentation : Welcome to this lecture Changing font Session: 14/52 Course : DCA Module : MS-Office Slide no. : 19 Topic: MS WORD 1

PowerPoint Presentation : Welcome to this lecture Bold / italic / underline Session: 14/52 Course : DCA Module : MS-Office Slide no. : 20 Topic: MS WORD 1

PowerPoint Presentation : How to change text color Changing text color Session: 14/52 Course : DCA Module : MS-Office Slide no. : 21 Topic: MS WORD 1

PowerPoint Presentation : How to change text size Changing text size Session: 14/52 Course : DCA Module : MS-Office Slide no. : 22 Topic: MS WORD 1

PowerPoint Presentation : 4,0 cm 0 cm 2,5 cm 2,5 cm 4,0 cm Left 2,5 cm 2,5 cm Page setup / margins Session: 14/52 Course : DCA Module : MS-Office Slide no. : 23 Topic: MS WORD 1

PowerPoint Presentation : Line spacing Session: 14/52 Course : DCA Module : MS-Office Slide no. : 24 Topic: MS WORD 1

PowerPoint Presentation : Word Count Session: 14/52 Course : DCA Module : MS-Office Slide no. : 25 Topic: MS WORD 1

PowerPoint Presentation : Picture and crop Session: 14/52 Course : DCA Module : MS-Office Slide no. : 26 Topic: MS WORD 1

PowerPoint Presentation : 1 Word lecture Save document Session: 14/52 Course : DCA Module : MS-Office Slide no. : 27 Topic: MS WORD 1

Basic Functions : Basic Functions The Office button hides all the most important commands Customize command toolbar at top: Default: save, undo, redo Add basics: save as, print, new, open, etc. Add your go-to commands: create table, spelling and grammar, change case, apply styles, etc. Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 28

Old = menus, New = ribbons : Old = menus, New = ribbons Drop-down menus have been replaced by “ribbons” Top-level tabs: task-based organization Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 29

PowerPoint Presentation : Drop-down menus have been replaced by “ribbons” Commands grouped Old = menus, New = ribbons Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 30

PowerPoint Presentation : Drop-down menus have been replaced by “ribbons” Image buttons, not labels – For description and shortcuts. Old = menus, New = ribbons Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 31

PowerPoint Presentation : Drop-down menus have been replaced by “ribbons” Right-click still brings up relevant menus Old = menus, New = ribbons Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 32

PowerPoint Presentation : Drop-down menus have been replaced by “ribbons” To take the Microsoft tour the ribbons, go to: http://tinyurl.com/word2007ribbon Old = menus, New = ribbons Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 33

PowerPoint Presentation : FONT GROUP – like former drop-down “font” option Font Bold/Size (choose size , preview, increase/decrease buttons) Clear formatting Home Tab Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 34

PowerPoint Presentation : I talic/underline Strikethrough, superscript/subscript Change case Highlight Color Home Tab Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 35

PowerPoint Presentation : PARAGRAPH GROUP– like former drop-down “paragraph” option Bullets (click arrow for styles) Numbering (click arrow for styles ) Home Tab Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 36

PowerPoint Presentation : Multi-level list Indent/reverse indent Sort (alphabetical/numeric) Paragraph marks Alignment Leading (line spacing) Shading Borders Home Tab Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 37

PowerPoint Presentation : CLIPBOARD GROUP Click corner to start clipboard (normal operation – 1-item clipboard) Up to 24 items at one time Click an item to paste Home Tab Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 38

PowerPoint Presentation : Format painter Allows copying of styles Highlight desired style Click Format Painter – cursor changes to paint brush Home Tab Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 39

PowerPoint Presentation : “ Brush” (highlight) text to change; will revert to normal after first release Double-click Format Paintbrush to hold for many changes; press esc to turn format painter off This tool only formats the text, it does not change the style Home Tab Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 40

PowerPoint Presentation : Controlled paragraph-to-paragraph Lots of bugs – formatting can “break” Home Tab - Leading Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 41

PowerPoint Presentation : Default or initial setting over-written when styles added One-click option to add/remove space before/after Default space “after” of 10 pts Home Tab - Leading Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 42

PowerPoint Presentation : Styles section displays “Word 2007” style as default Body = calibiri (sans serif), Headings = cambria (serif); blue and black palette By using styles, you can: Instantly change the look of all similar types of text Create an instant Table of Contents (Reference tab) Home Tab - Styles Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 43

PowerPoint Presentation : Click single down arrow to scroll through all styles in this set Click the bottom arrow to see a grid of all styles, options for creating new styles and modifying current ones. Home Tab - Styles Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 44

PowerPoint Presentation : Styles are customizable Three main elements: Style set – preset formatting Colour – preset palettes Fonts – preset body and heading font pairs Home Tab - Styles Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 45

PowerPoint Presentation : There are also line spacing and text formatting coded into each pre-set style: Font: (Default) +Body, Left, Line spacing: Multiple 1.15 li , Space After: 10 pt, Widow/Orphan control, Style: Quick Style Home Tab - Styles Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 46

PowerPoint Presentation : MORE ON STYLES You can choose your set, color and font, then “set as default” You can set your own styles! The quickest way is to right click on the box and choose “modify” Styles are tricky to work with and often need finessing, but save time in long documents Home Tab - Styles Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 47

PowerPoint Presentation : EDITING TAB Find ( Ctrl+f ) Replace (also accessible from Find menu ) Select All: Select Objects Click and drag box around S imilar to old select tool but not as powerful Select Text with Similar Formatting Actually by assigned style Will select all that have same style as area where cursor is currently resting. Home Tab - Editing Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 48

PowerPoint Presentation : Self-explanatory – things you can insert into normal text Common elements: Page breaks Tables Clip art, pictures, charts Links and cross-references Shapes Date & time Insert Tab Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 49

PowerPoint Presentation : Cover pages Headers and Footers Page Numbers You can choose to follow one theme or mix and match Insert Tab Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 50

PowerPoint Presentation : Smart art: Charts, workflows, processes Type into the segments Smart art resizes to fit window A little buggy, tricky to use Insert Tab Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 51

PowerPoint Presentation : Control elements on a page level Margins Orientation Page size Columns Background color Borders Indents (same as paragraph section of home tab) Spacing (same as paragraph section of home tab ) Page Layout Tab Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 52

PowerPoint Presentation : NEW FOR WORD 2007 More presets – themes apply style sets to entire page Same controls as styles section on Home tab Page Layout Tab Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 53

PowerPoint Presentation : Access picture controls when image is selected Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 54 Page Layout Tab

PowerPoint Presentation : Pops up when image is selected Can be accessed by double clicking image Format Tab Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 55

PowerPoint Presentation : Brightness/contrast Borders (new) Shape (new) Effects (new) Text wrapping Grouping Rotation Cropping Image manipulation: Format Tab Session: 14/52 Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 56

PowerPoint Presentation : When first imported, default text wrapping setting is INLINE WITH TEXT. Limited mobility – can only move along text lines. Choose any other option to move image freely. Session: 14/52 Format Tab Topic: MS WORD 1 Course : DCA Module : MS-Office Slide no. : 57

PowerPoint Presentation : Introduction of MS - Office. What is MS Power Point. What is MS Excel. Introduction of Microsoft Word (MS-Word). Process of Opening and saving word document. Features and functions of office button, ribbons, home tab, Insert tab, Page Layout Tab & Formatting Tab. Learning Outcomes Topic: MS WORD 1 Session: 14/52 Course : DCA Module : MS-Office Slide no. : 58

THANKS : THANKS Class presented by Sudeep Sharma Academic Coordinator (IT/ITES) For any Information Contact us at contentgroup@aisect.org Course : DCA Module : MS-Office Slide no. : 59 Session: 14/52

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