Effective Meetings & Email Etiquette PPT

Effective Meetings & Email Etiquette Facilitator: Oriana So [MC VP TM] oriana.so@aiesec.net | 646-734-0337 | orianaso89 (skype) Wednesday, October 27, 2010Effective Meetings Wednesday, October 27, 2010Why do we have meetings? • Brainstorm • Planning • Collaboration • Tracking • Revision & Review • Performance Evaluation Wednesday, October 27, 2010BEFORE the meeting • Ask for agenda topics (regular meetings) • Organize an agenda • topic • time limit • Send out agenda Wednesday, October 27, 2010DURING the meeting • START and END on time • don’t wait for latecomers • Stick to Agenda • time keeper & “parking lot” • Avoid Conflict • SMART Deadlines • Take Output • Be Aware of your Behavior Wednesday, October 27, 2010AFTER the meeting • Edit Output • Thank attendees (especially those on time) • Send output • Follow up on Deadlines Wednesday, October 27, 2010Get Feedback • What did you do well? • What do you need to improve on? • Time Check Another resource: http://www.howtodothings.com/careers/a2494-how-to-practice-business-meetingetiquuettehtml Wednesday, October 27, 2010Email Etiquette Wednesday, October 27, 2010Your Accounts • separate what is PERSONAL and PROFESSIONAL • aiesec.net accounts • username importance • cutiepie123 (NO) • firstname.lastname (YES) Wednesday, October 27, 2010Initial Email Etiquette • Subject Line -Intriguing without giving too much • Greeting -Mr., Dr., Mrs., Ms., Professor,... • Introduction-Brief & To-The-Point • Body-Explain reason for email and give DDL/Follow-Up Date • Closing-Thank them for their time Wednesday, October 27, 2010Follow-Up Email Etiquette • Greeting-Thank them for returning your email • Addressee-Refer to them as they signed their response • Closing-Thank them again Wednesday, October 27, 2010General Etiquette • Standardized Signature • by email settings • WiseStamp • Do not use contractions (ex. don’t, can’t,...) • Be more profession than them, just to be safe Wednesday, October 27, 2010Questions? Feedback? Oriana So Email: oriana.so@aiesec.net Mobile: +1-646-734-0337 Skype: orianaso89 Wednesday, October 27, 2010