Effective Time Management

EFFECTIVE TIME MANAGEMENT : EFFECTIVE TIME MANAGEMENT WELCOME TO THE SESSION

ABOUT THE TRAINER : ABOUT THE TRAINER Bhushan Bhatia -an Eminent Banker and reputed trainer with a nationalized bank in India. Qualifications: MBA(HR), MA (Eng), LLB(Prof), CAIIB, PGDCA and holds Diplomas in Bank Management, Industrial Relations. Undergone Trainings: IMPACT- Train the Trainers by University of Auckland, Six-Sigma by National Productivity Council. Experience: More than 24 years experience as a Banker and Trainer. Core areas of working are HR, Training, Credit, Forex and CBS. Current Position: Working as a Senior Faculty in the Regional Staff College of a Nationalized bank in India.

Time Management : Time Management Time management is commonly defined as the management of time in order to make the most out of it.-Wikipedia But as per David Allen “You can't manage time, it just is. What you really manage is your activity during time.

Time Management approaches : Time Management approaches First generation: reminders (based on clocks and watches) can be used to alert of the time when a task is to be done. Second generation: planning and preparation (based on calendar and appointment books) includes setting goals.

Time Management approaches : Time Management approaches Third generation: planning, prioritizing, controlling (using a personal organizer, other paper-based objects) activities on a daily basis. Fourth generation: being efficient and proactive (using any tools above) places goals and roles as the controlling element of the system and favors importance over urgency.

Personal Time Management : Personal Time Management Personal Time Management is a set of tools which allow you to: eliminate wastage refuse excessive workloads monitor project progress allocate resource (time) appropriate to a task's importance ensure that long term projects are not neglected plan each day efficiently plan each week effectively

Time Management Tools : Time Management Tools "Get Organized" - paperwork and task triage "Protect Your Time" - insulate, isolate, delegate "Achieve through Goal Focus" - motivational emphasis "Work in Priority Order" - set goals and prioritize "Use Magical Tools to Get More Out of Your Time" - depends on when written Contd….

Time Management Tools : Time Management Tools "Master the Skills of Time Management" "Go with the Flow" - natural rhythms, Eastern philosophy "Recover from Bad Time Habits" - recovery from psychological problems underlying, e.g. procrastination

Personal time management skills : Personal time management skills Work Smarter- Take Control of Your Workload Concentrate on results, not on being busy. The 80:20 Rule 1.This rule says that typically 80% of unfocussed effort generates only 20% of results. This means that the remaining 80% of results are achieved with only 20% of the effort. While the ratio is not always 80:20.

Personal time management skills : 2. Managing time takes practice. Practice asking yourself this question throughout the day: "Is this what I want or need to be doing right now?" If yes, then keep doing it. 3. Find some way to realistically and practically analyze your time. Logging your time for a week in 15-minute intervals is not that hard and does not take up that much time. Do it for a week and review your results. Personal time management skills

Personal time management skills : Personal time management skills 4. Do a "to-do" list for your day. Do it at the end of the previous day. Mark items as "A" and "B" in priority. Set aside two hours right away each day to do the important "A" items and then do the "B" items in the afternoon. Let your answering machine take your calls during your "A" time. 5. At the end of your day, spend five minutes cleaning up your space. Use this time, too, to organize your space, including your desktop. That'll give you a clean start for the next day.

Personal time management skills : Personal time management skills 6. Learn the difference between "Where can I help?" and "Where am I really needed?“ 7. Learn the difference between "Do I need to do this now?" and "Do I need to do this at all?"

Personal time management skills : Personal time management skills 8. Delegate. Delegation shows up as a frequent suggestion in this guide because it is one of the most important skills for a leader to have. Effective delegation will free up a great deal of time for you. 9. Learn good meeting management skills. Meetings can become a terrible waste of time.

Personal time management skills : Personal time management skills 10. Use a "Do Not Disturb" sign! During the early part of the day, when you're attending to your important items (your "A" list). 11. Sort your mail into categories including "read now", "handle now" and "read later".

Personal time management skills : Personal time management skills 12. Have a place for everything and put everything in its place.That way, you'll know where to find it when you need it. 13. schedule 10 minutes to do nothing.That time can be used to just sit and clear your mind. You'll end up thinking more clearly, resulting in more time in your day.

Personal time management skills : Personal time management skills 14. Don't have the illusion that doing more will make you happier. Is it quantity of time that you want, or quality?

A Simple Time Management Plan : A Simple Time Management Plan Get Started and Get into a routine Do not say yes to so many things. Do not commit yourself to unimportant activities. Divide large tasks Do not put unneeded effort into a project Deal with it for once and for all Set start and stop times Plan your activities

The Big Rocks of Time Management : The Big Rocks of Time Management

Contact Information about the Trainer : Contact Information about the Trainer bhushan301@yahoo.co.in +91 9876756600 (Mobile) +91 172 4622020 (Landline)

Slide 20 : THANK YOU