Presentation on Google Applications : Presentation on Google Applications
Slide 2 : Google Apps is a service provided by Google Inc. which includes several independently customizable web applications.
Slide 3 : Few products of Google Apps :
Objectives : Objectives To understand how to create a file using Google Apps.
To understand how to manage a file.
To understand how to share a file.
To understand how to communicate with all the group members using Google groups.
Slide 5 : Google docs is customizable web application where people can create files on internet and share with many people.
Files than be created and shared are:
Word document
Excel spreadsheet
Presentations
Forms
Drawings
Slide 6 : How to create a file?
Step 1: Create an account : Step 1: Create an account Open www.docs.google.com and if you already have an account login, if not click on “create an account now”.
Slide 8 : Fill the form to create the new account.
Now you are ready to start creating, sharing and collaborating on files. Step 1: Create an account
Slide 9 : Login into your account
Click on “create new” button to create your new file.
You can create:
Word document
Presentation
Excel spreadsheet
Form
Drawing Step 2: Create a file
Slide 10 : Create a new document.
Then write, edit, modify and save it. Step 2: Create a file
Slide 11 : Step 2: Create a file Create a new spreadsheet.
Then write, edit, modify and save it.
Slide 12 : Step 2: Create a file Create a new presentation.
Then write, edit, modify and save it.
Slide 13 : Step 3: Upload a file You can also upload the files from your system and save them.
So that you can access those files from any where and from any system with internet.
Click the “Upload” button and “select the files to upload “ and click “start upload”.
Slide 14 : Now your homepage looks like this
Objectives : Objectives To understand how to create a file using Google Apps.
To understand how to manage a file.
To understand how to share a file.
To understand how to communicate with all the group members using Google groups.
Slide 16 : How to manage a file?
Slide 17 : Creating folders You can create your own folders to manage the files which you have created earlier.
Click “Create new” then “Folder” which opens a new window asking for folder name. Type the folder name and click save.
Slide 18 : Creating folders Once you are done creating folders then you can see your folders like this.
You can also create sub-folders with in the main folders.
Slide 19 : Moving files into folders You can store the files in specific folders. -Click the check box beside the file which you want to move.
-Then click the “Folder” button in the menu.
-And check the box beside the folder where you want to move the file.
Slide 20 : Rename the files You can rename your files and folders at any time. -Click the check box beside the file/folder which you want to rename.
-Then click the “Rename” button in the menu.
-Rename the file/folder
-Again click on the check box to save it.
Objectives : Objectives To understand how to create a file using Google Apps.
To understand how to manage a file.
To understand how to share a file.
To understand how to communicate with all the group members using Google groups.
Slide 22 : Now how to share a file?
File Sharing : File Sharing Till now you are done in creating the files in different formats and managing the files.
Google Docs allow us to share the files with the friends and group members. We can give access to our friends in two ways:
-You friends can only view your files.
- You friends can view and edit your files.
You can also share your files with public where anyone can access your files.
Step 1: Select the file : Step 1: Select the file Select the files which you want to share with your friends.
And then click “Share” button which gives you few options.
Step 1: Share options : Step 1: Share options It allows you to opt your share settings. It allows you to e-mail about the file to your friends. It allows you to send file to your friends as an email attachment.
Step 2: Share file : Step 2: Share file -Select “Share settings” option from “Share” button.
-Enter the email IDs of friend’s with whom you want to share into the box “Add people”.
Step 2: Share file : Step 2: Share file You can keep the restriction on the file which you are sharing.
Click “Can edit” button which gives you options and select one of them.
Then click “Share” button. It allows your friends to view and edit your shared files. It allows your friends to only view your shared files.
Managing shared files : Managing shared files -You can change the access restriction to your friends at any time.
- You can remove the sharing to specific friend at anytime.
- You can see who are viewing the file currently and you can chat with them on the same window.
Objectives : Objectives To understand how to create a file using Google Apps.
To understand how to manage a file.
To understand how to share a file.
To understand how to communicate with all the group members using Google groups.
Slide 30 : Now how to communicate with group?
Slide 31 : You can create your specific group in Google groups and can communicate with all the group members at a time.
You can upload a file and share it with all your group members.
You can open a discussion with your group members.
Step 1: Create group : Step 1: Create group -Login into www.groups.google.com using your Google account.
-Click on “Create” button.
Step 1: Create group : Step 1: Create group Fill the form and click “Create Group” button.
Now your group is created.
Step 2: Add members : Step 2: Add members -Enter the email IDs of people whom you want to invite into your group. (Use commas between each email ID)
-Click “Invite members”
Step 3: Manage Group : Step 3: Manage Group -Your homepage of your group looks like this. You can start a new discussion with your group members You can invite new people You can create some pages and upload files
Step 3: Manage Group : Step 3: Manage Group -You can create multiple number of groups and you can join in multiple number of groups.
-You can transfer/share group ownership to/with some group member.
-You can send email to all the group members at a time.
-You can upload files in your group and share with all the group members.
Objectives : Objectives To understand how to create a file using Google Apps.
To understand how to manage a file.
To understand how to share a file.
To understand how to communicate with all the group members using Google groups.
Slide 38 : Questions