history... : history... The ...more than 50 years managing the information From manual matching click on the mouse button to a
the beginnings... : the beginnings... matching the green & pink the forms manual during conferences
1969: STRES : 1969: STRES "First time a computer is used for exchange of students" (Student TRaineeship Exchange System) technology! cutting age
Slide 4 : The STRES program becomes obsolete 1975: From STRES to MATCH with problems arising with software compatibility
1979: MATCH implementation : 1979: MATCH implementation processing in one only big computer (mainframe)
Exchange systems need : Exchange systems need MC members are still coming with paper forms to conferences, and data is being manually entered
into computer. 1986… upgrading
Introduction of : Introduction of Introduction of Target offers simplicity, flexibility, fairness & efficiency. Transferred the old MATCH software from
a mainframe to a PC
increased its mobility 1989… (on MSDOS) Target
Slide 8 :
has been introduced in AIESEC : has been introduced in AIESEC though only few people had access to it & we didn’t have our AIESEC.net e-mail yet… 1995 e-mail
is introduced! : is introduced! 1996 Target96
Start of : Start of 1996 AGIS development
Insight : Insight 1997 Launch of (first internet/web-based system in AIESEC)
we need to start thinking on how to : we need to start thinking on how to 1998 rebuild Insight
Slide 14 : 2001 were introduced AIESEC.net Insight II &
Slide 15 : A web-based community system AIESEC.net
Slide 16 : Insight II developed with TCS in Java.
Slide 17 : 2001 No more Yahoo! and hotmail account is our business cards! AIESEC.net
e-mail was
introduced!
Slide 18 : 2002 SNCI
Slide 19 : 2002 AIESEConnect
Slide 20 : 2004...! AIESEC and our systems need to get aligned… The goes global! Experience
Slide 21 : 2004 Insight XP integration AIESEC.net &
Slide 22 :
Slide 23 : 2004 CMS
The Challenges : The Challenges stability and performance problems started to arise not enough capacity for the growth of users increasing complexity and poor scalability Low user satisfaction significant amount of system bugs and downtimes + increasing maintenance costs …and more importantly...
misalignment with the organizational strategy: no support to
AIESEC Experience
The solution in 2007.. : The solution in 2007.. A platform with a long
term roadmap of implementation
today : today Our Global IS... Enables us to achieve impact… everywhere.... Every day Every member
MyAIESEC.net 2.0 ? : MyAIESEC.net 2.0 ? Integrated to cutting edge technologies (Google Mail, Maps, Apps)… Quality User centric home page.... Supply & Demand 2010 Goals and TM Stats
The near future of our IS? : The near future of our IS? Cloud computing Mobile accessibility Business Intelligence.... Consolidation
Business value of IT? : Business value of IT? Information for decisions (How fast can I run ? How fast can they run?) Value for money (No need to pay for a Ferrari if a pair of sneakers can do the job) Process (Don’t trip over my untied laces) Responsiveness (Does the situation demand that I run? Do I have time to put my sneakers before the bears reach me?) Innovation (What if I am the slowest runner next time even with my sneakers on?)
Slide 30 : User friendly development approach How ?… Correct usage of IT system ?
Slide 31 : X Let’s connect things… Our organizational goals Members Members completing a leadership XP Quality X + L
play... : play... Let’s ...Quiz Let’s measure Our M Q MyAIESEC Quotient
Question… : Question… How does the system calculate X realized?
Answer… : Answer… Number of TN forms changed to realized status ?
Question… : Question… How does the system calculate number of active members?
Answer… : Answer…
Slide 37 : If TR/LR/H4TF
Users who have logged in during last 3 months If X
Realized and current date between internship dates
Matched
Otherwise logged in during last 3 months
Question… : Question… How does the system calculate number of members who completed a leadership XP?
Answer… : Answer… Users that are on LR stage and..
Have EB role assigned
TL role assigned
It means it is extremely important that… : It means it is extremely important that… MCEBs and LCEBs…
Assign EB role to the right people
Assign Team Leader role if it is a not EB leadership position
Slide 41 :
Question… : Question… How does the system calculate X + L?
Answer… : Answer…
Answer… : Answer… X after L
User EP form associated completed “L” criteria and changed to realized
L after X
User completes “L” criteria and has an EP form on realized in the past
It means it is extremely important that… : It means it is extremely important that… Role assignments happen correctly People don’t have multiple profiles in the system – on LR stage now users can upload EP form
So what’s in it for you as MC/LCP? : So what’s in it for you as MC/LCP?
Slide 47 :
Slide 48 : When.... LCVP’s say we cannot reach our goals because of “supply” EB’s claim they don’t have enough people to run operations... When your board and partners ask you for numbers of exchange in pools, of members, of competencies.... If you’re bored in the office with nothing to do.... ?
To Manage your peopl : To Manage your peopl Home Page – To check first thing in the morning before starting work! (Daily)
Statistics : 2010 goals (Daily)
Weekly/Monthly/Quarterly Review Meetings
Individual meetings / functional meetings
Managing synergies (TM/C/X)
Check your committee’s Quality Index
Check competition across goals!
Slide 50 : Statistics : Exchange Management
Check current realizations (Real Time)
History of exchange and trends
See peak months and what is your country’s organisational cycle
Google Maps! To know where and who you biggest suppliers are
To know current matches online : Forms List
To speak to your people about performance!
Check Competition!
Slide 51 : Statistics : Talent Management
Number of members (How many do you have and how many do you need?)
Check competency profile
Synergise with exchange
Leadership roles for your country – when do they start and finish?
X + L Pipeline
Exchange – TO PUT UP YOUR EP FORM!
Internal Communication : Internal Communication
Slide 53 : Video
Slide 54 :
Me, myself and MyAIESEC.net : Me, myself and MyAIESEC.net
Right INPUT = Right OUTPUT : Right INPUT = Right OUTPUT
Tool for growth : Tool for growth
Role model : Role model
Thank you and happy MyAIESEC.net : Thank you and happy MyAIESEC.net