Self-Matching: Realizing yourself fast (and supporting others to self-match)! : Self-Matching: Realizing yourself fast (and supporting others to self-match)! Global Matching Classes
Soo Ren Chang
XQB 07-08 Member
What is Self Matching? : What is Self Matching?
Self Matching is a technique where EPs can be there own EP Managers and search themselves for internships in the pool! : Self Matching is a technique where EPs can be there own EP Managers and search themselves for internships in the pool!
Self Matching DOES NOT mean - That the LC is not providing support through out the matching process!You still need to do a lot of work to allow these EPs to match themselves! : Self Matching DOES NOT mean - That the LC is not providing support through out the matching process!You still need to do a lot of work to allow these EPs to match themselves!
What does an EP need to know in order to “Self Match”?(There are some cool “Self matching guides” in the folder that you can use as examples!) : What does an EP need to know in order to “Self Match”?(There are some cool “Self matching guides” in the folder that you can use as examples!)
From Recruitment to Realization…. How to manage self matching in your LC!? : From Recruitment to Realization…. How to manage self matching in your LC!?
Recruitment:1) Motivation! It is important that EPs will have the right expectations about the work that THEY will have to in order to get matched (hours per week, searching, regular internet access, communication with TN managers etc)2) Help from the LC! It is important that the right expectations are set as well about the support and training that the LC will provide for the EPs through out the process!3) Matchability ***Always ensure that the EP will be “matchable” … just because you are not the one that will be matching him/her you are still responsible to make sure that their background/skills and interests fit with what AIESEC can provide! (check out the available forms or XMI to know what is currently in demand in the pools!) : Recruitment:1) Motivation! It is important that EPs will have the right expectations about the work that THEY will have to in order to get matched (hours per week, searching, regular internet access, communication with TN managers etc)2) Help from the LC! It is important that the right expectations are set as well about the support and training that the LC will provide for the EPs through out the process!3) Matchability ***Always ensure that the EP will be “matchable” … just because you are not the one that will be matching him/her you are still responsible to make sure that their background/skills and interests fit with what AIESEC can provide! (check out the available forms or XMI to know what is currently in demand in the pools!)
Training and Support Given After Recruitment!(Note that the EP should only be raised on myaiesec.net if they want to go abroad in the next 3-4 months! They should be matched within 2 months of being raised) Basics: How to use myaiesec.net, (Change stages and be part of a team) upload your EP form, search for TNs, GEP application procedures, Classifieds, WIKI pages, GN projects etc. Important!! – Payment and requirements to be “on available”, Acceptance Procedures, IXQPS!!, tips on how to match : Training and Support Given After Recruitment!(Note that the EP should only be raised on myaiesec.net if they want to go abroad in the next 3-4 months! They should be matched within 2 months of being raised) Basics: How to use myaiesec.net, (Change stages and be part of a team) upload your EP form, search for TNs, GEP application procedures, Classifieds, WIKI pages, GN projects etc. Important!! – Payment and requirements to be “on available”, Acceptance Procedures, IXQPS!!, tips on how to match
The role of EP Managers in your LC! It is still a good idea to have designated EP managers in your exchange team in your LC. These people can be organizing the trainings for their EPs, holding expectation settings, tracking and following up on the matching process and keeping contact with them while they are abroad! : The role of EP Managers in your LC! It is still a good idea to have designated EP managers in your exchange team in your LC. These people can be organizing the trainings for their EPs, holding expectation settings, tracking and following up on the matching process and keeping contact with them while they are abroad!
Tracking and following up on the matching process Why should we be actively (at least once per week) checking and following up with EPs on available?How can you track and follow up on the EPs that are matching themselves? : Tracking and following up on the matching process Why should we be actively (at least once per week) checking and following up with EPs on available?How can you track and follow up on the EPs that are matching themselves?
Why?- It is our responsibility to provide this service to our EPs!- Our results come only when the EPs are realized, we need to make sure that we are delivering on what we are promising as an organization!- We can easily see if people are losing interest or becoming frustrated with their matching.. By following up we can offer support and avoid them “dropping out” of the exchange program!- Out matching will be faster and more efficient if we are tracking our EPs process! : Why?- It is our responsibility to provide this service to our EPs!- Our results come only when the EPs are realized, we need to make sure that we are delivering on what we are promising as an organization!- We can easily see if people are losing interest or becoming frustrated with their matching.. By following up we can offer support and avoid them “dropping out” of the exchange program!- Out matching will be faster and more efficient if we are tracking our EPs process!
How?In the folder, check out the job description for “EP Managers” in your Exchange teamFor example.. How can the structure look…. : How?In the folder, check out the job description for “EP Managers” in your Exchange teamFor example.. How can the structure look…. LC VP OGX EP Manager EP Manager EP Manager EP Manager Each EP Manager can be supporting 4-5 EPs at one time (tracking and following up with matching process)
If the EPs are matched in 2-3 months, then the EP manager can start the cycle again with new EPs 2-3 times per year!
How?Open the file called –Documenting EP Matching (excel) : How?Open the file called –Documenting EP Matching (excel) LC VP OGX EP Manager EP Manager EP Manager EP Manager Page 1 – For the EP manager to keep track of all the EPs they are managing!
Page 2 – Each EP can fill this out and send it back to you every week!
Some Good Case Practices and other resources to use!For Example – in the Netherlands, EP managers have a common GMAIL account with each of the EPs they are supporting. In this way, the EP Manager can easily follow up with how many TNs the EP has applied to each week and know in advance if they need some support!Check the zip file!Also…Type in “self matching” in the Search Files function on myaiesec.netHAPPY MATCHING!! : Some Good Case Practices and other resources to use!For Example – in the Netherlands, EP managers have a common GMAIL account with each of the EPs they are supporting. In this way, the EP Manager can easily follow up with how many TNs the EP has applied to each week and know in advance if they need some support!Check the zip file!Also…Type in “self matching” in the Search Files function on myaiesec.netHAPPY MATCHING!!