Student ContractAIESEC Contact Information: , AIESEC in Telephone: Fax: E-mail: Student ID:EP-- -2009- TN ID:TN-- -2009- Student Full Name: Permanent Address: Review Criteria for StudentsI agree that I fulfill the following minimum criteria:I have some knowledge of AIESEC, its purpose, its objectives and its activities I have the adaptability, awareness and maturity to handle the challenges of a internship in a different country/territory and culture I have official proof that I have obtained the academic qualifications listed below I have had official language tests that certify my stated language proficiency I have official proof that I have participated in and passed a Student Review Board (SRB) I have a very good chance of being matched based on my qualifications and preferences indicated in my Student Resume and Preferences Form I have the ability to cover travel and other related costs to the location of the internship I am matched to, based on the preferences indicated in my Student Resume and Preferences Form Other: Certification of Academic AchievementI have achieved the academic qualifications outlined below (show transcript or other proof to review board):1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Certification of Language ProficiencyLanguage(s) SpeakingUnderstandingWritingReadingOverall1. NativeNativeNativeNativeNative2. 3. 4. 5. Official Stamps & SignaturesLanguage Certification Signature and Stamp(s):Name: Signature:Review Board Signatures:External Review Board Representative*Local Committee Stamp & SignatureName: Local Committee President: Signature:Signature:Annexes to the EP ContractAnnex 1: Statement of Understanding / Roles and ResponsibilitiesAnnex 2: Exchange Process StandardsAnnex 3: AIESEC International Exchange Policies Annex 4: Privacy Policy[Optional Annex 4: Fees and payment terms]All Annexes described in this Agreement shall be deemed to be incorporated in and form a part of this agreement. This Agreement and its Annexes supersedes all prior understandings, representations, negotiations and correspondence and constitutes the entire agreement. This agreement shall not be modified except by written agreement signed on behalf of AIESEC by its authorized representatives.Confirmation of Understanding and AgreementI understand and agree with the provisions of the present agreement and its annexes and confirm that all information stated on my “Student Resume” and “Student Contract” is valid and correct.Student’s name: [Family name, First name (s)Signature: Three copies of this contract are needed with original signatures (1 for yourself, 1 for the LC & 1 for the MC)*An external review board representative is a person who is not a current member of AIESEC. A stakeholder external to AIESEC is a representative of a Board of Advisors, University representative, or external organisation, or an alumnus.Statement of UnderstandingAIESEC’s various exchange activities are operated as part of the full development experience provided by the AIESEC platform. The exchange experience is intended to have a direct impact on the intern through providing the individual with an international professional experience in a unique developmental environment provided by AIESEC. The success of an AIESEC exchange is dependent upon the fulfillment of specific roles and responsibilities by interns, host and home LCs, member committees, and participating host organizations. The following contract describes the roles and responsibilities of all involved parties and must be agreed to and signed by all relevant parties in order to proceed with the internship. An AIESEC internship is a practical working and learning experience for the intern to develop academic knowledge and professional skills. An internship must aim to provide the intern with:A positive learning experience;Practical skills and knowledge in a foreign environment to complement the intern’s higher educational background or field of career aspirations;Interaction with a different social and cultural environment with a view to gaining intercultural competencies;Development of theoretical and practical leadership skills;Opportunity to apply personal and professional skills, knowledge, attitudes and values to work for the organisation as well as the host communities;Develop awareness and knowledge of social issues and different practices of the sending and hosting country;Opportunity to contribute to personal and professional life goals.The internship cannot aim to: Solely provide an opportunity for the intern to earn money; Provide a holiday;Act as a permanent career placement or recruitment opportunity in the host country. If the organization decides to extend the internship on a permanent basis, AIESEC will have no role in facilitating this.Roles & Responsibilities1. Responsibilities of the sending Local CommitteeOrganize a student Review Board according to the definition of Selection in the Quality Standards and ensure that every member participating in an internship has passed through it.Assist the member in completing all required paper documentation and completing the online EP form.Train and assist the member in matching procedures and use of matching tools (Insight XP, SNCI, @net). Inform the EP of current match status. In case the EP is responsible for his/her own matching, the LC should consistently track his/her matching status as well as provide guidance and overall support. Provide necessary support to the EP to send official Acceptance Notes when neededProvide adequate pre-departure preparation as outlined in the Exchange Process Standards Educate the EP on the complaint procedures. Guide and support the EP through all quality issues using the International Exchange Policies and Quality Standards.Educate the EP on the responsibilities of all parties involved in the exchange process.Maintain communication with the EP throughout the duration of the internship.Provide the EP with the opportunity to re-integrate into the sending LC as outlined in the Re-Integration section of the Exchange Process StandardsPeriodically evaluate the internship and communicate with the intern at least on a monthly basis. Communicate with the Host LC and intern to coordinate the reception so the requirements in the reception section Exchange Process Standards are metEncourage the EP to complete and submit the measurement surveys. Inform the intern of the timeline for completing measurement surveys and facilitate the online or offline completion of surveys. 2. Responsibilities of the hosting Local CommitteeAssist the organization in completing the appropriate forms.Enter the Job Questionnaire information into a TN Form on Insight XP. Search for and present suitable candidates for the internship. Communicate regularly with the TN organization regarding the match status of the internship.Upon matching the internship, obtain an official Acceptance Note from the organization and submit this to the Sending LC and selected EP.Provide all necessary information and documentation for the accepted candidate in order to apply for a visa/work permit. Inform the incoming intern of any specific requirements related to visa, insurance, and other legal requirements. Ensure all documentation is in place for the intern to obtain a visa/work permit.Provide all the necessary information to the incoming intern and sending LC under the preparation of the incoming intern, according to the preparation section in Quality Standards.Prepare the organization according to the preparation section under the Quality StandardsProvide adequate reception of the intern as stated in the Quality Standards Inform the intern of possible community involvement opportunities in accordance with the intern’s interests and goals. Provide initial assistance in establishing and orienting the intern upon arrival for his/her internship (accommodation, bank account, first day at work, local transportation, grocery shopping, etc.). Inform the TN organization and intern of the measurement evaluations and encourage their completion offline or online. Conduct periodic evaluations with the organisation and intern. The results of these evaluations are kept confidential except when permitted to share. At least three meetings are required for minimum service standards.Respond to the results of the evaluation with each respective party to improve the experience with the internship.Educate the organisation on complaint procedure and provide assistance to the organisation when it has problems with the intern or any other aspect of the internship.Provide assistance to the intern when they have problems with the organisation or any other aspect of their internship. Communicate and coordinate the re-integration of the intern, together with the sending LC according to the re-integration description in the Quality Standards.3. Responsibilities of the organizationProvide a detailed internship description meeting the standards of quality outlined in the International Exchange Policies. Pay the necessary participation fees to the Local or Member Committee Provide professional work experience for a period between 8 and 78 weeks. Designate one representative in the organisation as responsible for the matching process (accepting/rejecting candidates). The period of response regarding candidates cannot exceed 8 days.Participate in an orientation seminar/session provided by AIESEC to prepare the organization for the arrival and integration of the foreign intern. Provide orientation of the workplace upon the intern’s arrival to the organisation’s policies and procedures, orientation of the core business, orientation of information systems, office processes, and any other information necessary to fulfil the internship job objectives. Participate in an initial meeting with the Host LC and intern to set and review expectations, processes for internship evaluation, and addressing complaints. Provide adequate working conditions (which may include personal workspace and computer), salary, orientation, guidance, and training for the intern to achieve the objectives agreed upon.Ensure the intern performs the job, receives salary (unless something different is agreed), and has working conditions as stated on the TN Form entered into Insight XP during the entire duration of the internship. Evaluate the intern and the Hosting LC in measurement periods (pre-exchange, 4 week and post-evaluation).Provide regular performance feedback/evaluations to the intern at intervals agreed upon with the intern. Participate in AIESEC Activities that are of interest and relevance to the organization and its representativesComply with all applicable employment law and regulations regarding internship contracts and if needed, provide the intern with a valid internship employment contract.Failure to comply with the roles and responsibilities may result in the organization being charged with a penalty. 4. Responsibilities of the internComplete and sign all documentation pertaining to participation in an AIESEC internship. This includes but is not limited to, the Student Contract, EP Resume, and an agreement regarding fee policies. Complete the EP Form on Insight XP using the EP Resume. Have written proof of the academic background (transcripts) and working experience (references) as specified on the EP form. Pay the necessary application fees and/or deposits to their Local or Member Committee Pass the language test(s) for all proficiency levels in non-Native languages. Have written proof of the language level(s) as specified in the EP forms. Participate in a Review Board organised by the Local/Member Committee. Attend preparation events and complete the preparation requirements of the country and territory Communicate continuously with the home LC of the matching status and any changes of preferences or issues that arise. Re-evaluate written or unwritten specifications if unsuccessful with matching after one month of consistent matching. Inform the Local and/or Member Committee if they become unavailable for an internship, or if they are looking into other opportunities.Have sufficient funds to incur all expenses related to transportation to and from the host country and territory. Have sufficient funds to cover all living expenses for the first four weeks of the internship.Review the visa/work permit regulations for the host country prior to the purchase of a ticket to travel to the country (air/sea/land transportation)Acquire the necessary legal documents to participate in an internship in the foreign country (visa, insurance, medical certifications, working and residence permits and other required documents). Intern shall incur all costs related to all legal documentation or processes. Officially register with the home embassy in the host country. Maintain communication with the Sending and Hosting Local Committees throughout the internship. Complete and submit measurement surveys together with Sending and Hosting LC. Provide current contact information to the Local Committees (host and home). Prepare to give presentations about the home country and culture to organisation employees, AIESEC members, and other audiences. Take a proactive and independent role in getting involved in the community and in other activities outside the internship.Take a proactive and independent role in integrating with the local AIESEC chapter and its membership. Participate in AIESEC activities relevant to interests and goals. Give input to the host Local and Member Committees about future internship opportunities with the organisation they are working for to provide similar opportunities to other EPs in the future. Participate in reintegration activities after their arrival to their home country with their sending LC.5. Responsibilities of the Member CommitteeIf the country and territory has monitored access, the MC is responsible for ensuring each new EP form is reviewed and put on available within one week if the member meets all quality standards.Ensure all Local Committees are implementing and following the International Exchange Policies and any other policies that the Member Committee has developed specifically for their country/territory.Ensure that all Local Committees are running exchanges.Provide all the necessary systems and tool for LCs to operate exchange6. Limit of liability AIESEC International, AIESEC sending local committee and AIESEC hosting local committee may only be held liable for their personal respective responsibilities as described in this student contract and its annexes.In particular, AIESEC International, AIESEC sending local committee and AIESEC hosting local committee shall never be held liable:In case of refusal from the authorities to provide a visa, work permit or any other legal document or authorization needed by the individual to participate in the internshipIn case of false, inaccurate or incorrect information provided by the individual or the organization resulting in the match/internshipIn case of accident incurred by the individual during the internshipIn case of damages caused by the individual to the organization or to any third party during the internshipIn addition, AIESEC International, AIESEC sending local committee and AIESEC hosting local committee cannot be held liable in any event:For any consequential or indirect damages, including loss of income or profits.Where the failure to fulfill their obligations has been caused by circumstances beyond their control.As a participant in an AIESEC internship, we recommend that you keep this Student Contract with you to remind yourself of your responsibilities, the responsibilities of the home and host local committees, the organization to which you have been matched, your Member Committee, and AIESEC International.We wish you the best of luck on your internship....And hope it will be a wonderful experience for you!