Word Fix

Word 2007 Basic : Word 2007 Basic Instructor: Janet Hughes

Course Content : Course Content Getting started Navigation and selection techniques Editing text Formatting text Tables Page layout Proofing and printing documents Graphics

Chapter 1Getting Started : Chapter 1Getting Started

Getting started : Getting started Unit objectives Use the elements of the Word window Create and save documents Access and use Help

Topic A : Topic A Topic A: The Word window Topic B: New documents Topic C: Word Help

The Word 2007 window : The Word 2007 window

Topic B : Topic B Topic A: The Word window Topic B: New documents Topic C: Word Help

Microsoft Online templates : Microsoft Online templates

Nonprinting characters : Nonprinting characters

Save As Other Format options : Save As Other Format options

Saving options : Saving options

Topic C : Topic C Topic A: The Word window Topic B: New documents Topic C: Word Help

The Word Help window : The Word Help window

Unit summary : Unit summary Started Word 2007, explored the environment, and examined components of the Word window Learned how to create and save documents, renamed a folder, added text to a document, and examined nonprinting characters Used Word Help

Review Questions : Review Questions How are the Save As and Save commands different from each other? The Save As command is used to save a file with a different name, in a different location, or in a different format. The Save command is used to update a file, with its current name and location. Either command can be used to save a document for the first time.

Review Questions : Review Questions What are nonprinting characters? Hidden formatting symbols that do not appear in the printed document. By default, they’re not displayed on your screen. When you display them by clicking the Show/Hide button, you can see where you’ve pressed Enter, Tab, or Spacebar, for example.

Review Questions : Review Questions How can you display nonprinting characters? Click the Show/Hide button in the Paragraph group on the Home tab.

Review Questions : Review Questions Is it possible to create new folders from within Word? Yes How? In the Save As dialog box, click the Create New Folder button.

Review Questions : Review Questions What feature can you use to automatically save documents and avoid data loss? AutoRecover The AutoRecover settings are found in the Save section of the Word Options dialog box.

Review Questions : Review Questions What is the procedure for renaming folders? Close all documents related to the folder you want to rename Start Windows Explorer Navigate to the folder to be renamed Choose File, Rename or right-click the folder and choose Rename Type the new name to replace the highlighted folder name and press Enter

Review Questions : Review Questions How can you access online help for questions in Word? Click the Microsoft Office Word Help button in the upper-right corner of the document window. Ensure that “Connected to Office Online” appears in the bottom-right corner of the Word Help window.

Independent Practice : Independent Practice In this activity, you’ll create a document and enter some text. Then you’ll save the document in the current unit folder and in a new folder that you’ll create. Finally, you’ll close the document, close Word, and rename a folder. Page 1-20

Chapter 2Navigation and Selection : Chapter 2Navigation and Selection

Navigation and Selection : Navigation and Selection Unit objectives Open a Word document; navigate by using the scrollbars, the keyboard,the Go To command, and the Select Browse object button; use Zoom options; and switch document views Select text by using the keyboard, mouse, and selection bar

Topic A : Topic A Topic A: Document navigation Topic B: Selection techniques

A recently used files list : A recently used files list

Scrollbar components : Scrollbar components

Using a split window : Using a split window

The Go To tab : The Go To tab

Full Screen Reading view : Full Screen Reading view

Topic B : Topic B Topic A: Document navigation Topic B: Selection techniques

Select text with the mouse : Select text with the mouse

Select text with the keyboard : Select text with the keyboard

Unit summary : Unit summary Opened a document; navigated with the scrollbars, moved the insertion point with the keyboard; used the Go To command and the Select Browse Object button; used Zoom options; and switched document views Used the mouse, keyboard, and selection bar to select text

Review Questions : Review Questions What feature can help you quickly browse graphics in a document? Click the Select Browse Object button and choose Browse by Graphic. Then, use the Previous Graphic and Next Graphic buttons to navigate from graphic to graphic.

Review Questions : Review Questions In Print Layout view, how do you hide the white space at the top and bottom of pages? Point to the top or bottom edge of the page and double-click.

Review Questions : Review Questions How can you browse two different sections of a document at once? By using the Split Window command. Activate the View tab. In the Window Group, click Split, and then click the document to split the window into two sections.

Review Questions : Review Questions What is an advantage of using Full Screen Reading view instead of Print Layout view? You get a better sense of how the document will look when printed You can view the text as it would appear in a Web browser. The document is displayed with improved readability because Word automatically scales the text and graphics. You can hide white space.

Review Questions : Review Questions What are the three basic text selection methods? Use the mouse to highlight text by dragging over it Use keyboard key combinations Use the selection bar to quickly select a line, a paragraph, or multiple lines

Independent Practice : Independent Practice In this activity, you’ll open a document. You’ll navigate, move the insertion point and use the Go To command. Then you’ll view the document in Full Screen Reading view. Page 2-24 Data file: Spice history

Chapter 3Editing Text : Chapter 3Editing Text

Editing Text : Editing Text Unit objectives Insert and delete text, insert the date and time, and insert symbols and special characters Use the Undo and Redo commands Cut, copy, and paste text

Topic A : Topic A Topic A: Working with text Topic B: Using the Undo and Redo commands Topic C: Cutting, copying, and pasting text

Deleting text : Deleting text

The Date and Time dialog box : The Date and Time dialog box

Topic B : Topic B Topic A: Working with text Topic B: Using the Undo and Redo commands Topic C: Cutting, copying, and pasting text

The Redo and Repeat buttons : The Redo and Repeat buttons Redo Repeat

Topic C : Topic C Topic A: Working with text Topic B: Using the Undo and Redo commands Topic C: Cutting, copying, and pasting text

The Clipboard task pane : The Clipboard task pane

The Paste Options button : The Paste Options button Text you cut might be formatted differently than text where you want to paste it Choose whether to keep the text formatting or inherit the formatting of the destination paragraph To use the Paste Options button, click the down-arrow and choose an option

Unit summary : Unit summary Inserted and deleted text, inserted the date and time, and inserted symbols and special characters Used the Undo and Redo commands Moved and copied text, and used the Paste Options button

Review Questions : Review Questions If you insert a date-and-time field into a document, are the date and time automatically updated to reflect the current date and time? Yes. Unless you clear “Update Automatically” in the Date and Time dialog box, the date and time are updated whenever you open the document.

Review Questions : Review Questions How do you reverse an action? Click the Undo button, or press Ctrl+Z, to undo the most recent action. To reverse multiple actions, click the down-arrow on the Undo button and drag to select the desired actions.

Review Questions : Review Questions Which of the following is the temporary storage area that holds text until you specify where to place it? Cache Word’s Temp folder The Storage task pane Office Clipboard

Review Questions : Review Questions How can you view the contents of the Office Clipboard? On the Home tab, in the Clipboard group, click the Dialog Box Launcher to display the Clipboard task pane. It displays items that have been cut or copied from the document.

Review Questions : Review Questions What is the difference between cutting text and copying text? When you cut text, it’s removed from its original location and appears where you paste it. When you copy text, the selected text remains in its original location and also appears where you paste it.

Independent Practice : Independent Practice In this activity, you’ll insert the current date into a document. Then you’ll cut and paste some text and insert a special character. Page 3-16 Data file: Practice letter

Chapter 4Formatting Text : Chapter 4Formatting Text

Formatting Text : Formatting Text Unit objectives Change the appearance of text by applying character formatting Align text by using tabs Format paragraphs by aligning text, adding borders, and adding bullets and numbering Change paragraph indents, line spacing, and paragraph spacing Apply formatting to quotes by using AutoFormat

Topic A : Topic A Topic A: Character formatting Topic B: Tab settings Topic C: Paragraph formatting Topic D: Paragraph spacing and indents Topic E: Automatic formatting

The Mini toolbar : The Mini toolbar

The Font dialog box : The Font dialog box

Topic B : Topic B Topic A: Character formatting Topic B: Tab settings Topic C: Paragraph formatting Topic D: Paragraph spacing and indents Topic E: Automatic formatting

Tabs : Tabs

The Tabs dialog box : The Tabs dialog box

Topic C : Topic C Topic A: Character formatting Topic B: Tab settings Topic C: Paragraph formatting Topic D: Paragraph spacing and indents Topic E: Automatic formatting

Paragraph alignments : Paragraph alignments

Borders and Shading dialog box : Borders and Shading dialog box

The Picture Bullet dialog box : The Picture Bullet dialog box

Topic D : Topic D Topic A: Character formatting Topic B: Tab settings Topic C: Paragraph formatting Topic D: Paragraph spacing and indents Topic E: Automatic formatting

Indent markers : Indent markers

Line spacing : Line spacing

Topic E : Topic E Topic A: Character formatting Topic B: Tab settings Topic C: Paragraph formatting Topic D: Paragraph spacing and indents Topic E: Automatic formatting

AutoFormat options : AutoFormat options

Unit summary : Unit summary Applied character formatting Used tabs to align text Aligned paragraphs, applied borders and shading, and worked with bulleted and numbered lists Set left and right indents and hanging indents, set paragraph spacing, and changed line spacing Applied formatting to quotes by using AutoFormat

Review Questions : Review Questions What are some ways to apply character formatting? Use the options in the Font group Select some text and use the Mini toolbar Use the options in the Font dialog box

Review Questions : Review Questions What technique should you use to apply the same highlighting multiple times? Click the Highlight tool first and then select the text to be affected. The Highlight tool remains active until you click it again or press Esc.

Review Questions : Review Questions Name the five types of tabs. Left Center Right Decimal Bar

Review Questions : Review Questions How do you change the tab type? Use either of the following methods: Click the Tab Alignment button to cycle through the tab types. In the Paragraph dialog box, click Tabs, and select an option under alignment.

Review Questions : Review Questions Which paragraph alignment avoids ragged edges? Justified

Review Questions : Review Questions How do you apply a border around a paragraph? Select the paragraph In the Paragraph group, select an option from the Borders menu.

Review Questions : Review Questions How do you change the format of the bullets in a list without changing the list text? Click one of the bullets to select only the bullets and not the text.

Review Questions : Review Questions Which of the following describes the left indent marker? The up-pointing triangle at the right side of the ruler The box under the hanging-indent triangle The up-pointing triangle on the left side of the ruler The down-pointing triangle on the left side of the ruler

Independent Practice : Independent Practice In this activity, you will apply various formats to text and paragraphs. You’ll also set tab stops and adjust paragraph spacing. Page 4-39 Data file: Practice formatting

Chapter 5Tables : Chapter 5Tables

Tables : Tables Unit objectives Create tables, and convert text to tables Navigate, select elements, add text, and apply formatting in a table Add and delete rows and columns, delete tables, change column width, align tables, and convert tables to text

Topic A : Topic A Topic A: Creating tables Topic B: Working with table content Topic C: Changing table structure

The Table gallery : The Table gallery

Convert Text to Table dialog box : Convert Text to Table dialog box

Topic B : Topic B Topic A: Creating tables Topic B: Working with table content Topic C: Changing table structure

Moving within a table : Moving within a table

Selecting elements in a table : Selecting elements in a table

Topic C : Topic C Topic A: Creating tables Topic B: Working with table content Topic C: Changing table structure

Adding rows and columns : Adding rows and columns

The Table Properties dialog box : The Table Properties dialog box

Unit summary : Unit summary Created a table from scratch, and converted text to a table Navigated in a table, selected table elements, added text to a table, and applied character and paragraph formatting to the text Added and deleted rows and columns, deleted a table, changed column widths, and aligned a table

Review Questions : Review Questions Why is it better to create a table, instead of using tabs to simulate the appearance of a table? When you need to align multiple lines of text, it can be very time consuming to use tabs. Tables provide an efficient way to align text in rows and columns.

Review Questions : Review Questions When you convert existing text into a table, how is the text divided into rows and columns? Separator characters, such as tabs or commas, indicate where new columns should begin. Paragraph marks indicate where new rows should begin.

Review Questions : Review Questions How can you insert multiple columns in the middle of a table? First, select as many columns as you want to add. Then, in the Rows & Columns group, click either Insert Left or Insert Right.

Review Questions : Review Questions What happens when you use the Delete key in a table? The selected text is deleted; however, the table structure remains the same.

Review Questions : Review Questions You’ve selected a row that you want to delete from a table. Which key should you press? Backspace

Review Questions : Review Questions Which command automatically resizes the width of each table column to fit its contents? AutoFit Contents

Independent Practice : Independent Practice In this activity, you’ll create a document and insert a table. Then you’ll insert text in the table and format it. Page 5-19 Data file: New file

Chapter 6Page Layout : Chapter 6Page Layout

Page Layout : Page Layout Unit objectives Add and edit headers and footers, and insert page numbers Set and change the margins of a document, change page orientation, and use text-flow options Add and delete manual page breaks

Topic A : Topic A Topic A: Headers and footers Topic B: Margins Topic C: Page breaks

A Header : A Header

Topic B : Topic B Topic A: Headers and Footers Topic B: Margins Topic C: Page breaks

Left and right margins : Left and right margins

The Margins tab : The Margins tab

The Line and Page Breaks tab : The Line and Page Breaks tab

Topic C : Topic C Topic A: Headers and Footers Topic B: Margins Topic C: Page breaks

Adding a manual page break : Adding a manual page break Place the insertion point to the left of the text that you want on a new page Press Ctrl+Enter, or, on the Insert tab, in the Pages group, click Page Break

Unit summary : Unit summary Created and modified headers and footers, and inserted page numbers Set margins, changed page orientation, and used text flow options such as “Widow/Orphan control” and “Keep with next” Inserted and deleted page breaks

Review Questions : Review Questions What are the two ways to open the header and footer area? Double-click the header and footer area In the Header & Footer group (on the Insert tab), click either Header or Footer and then choose either Edit Header or Edit Footer.

Review Questions : Review Questions How do you return to the main document area after you’re done working in the header or footer? Do either of the following: In the Close group, on the Design tab, click Close Header and Footer Double-click in the document

Review Questions : Review Questions What are the default top, bottom, left, and right margin settings? Top and bottom margins are 1” Left and right margins are 1.25”

Review Questions : Review Questions Which view enables you to adjust the page margins by dragging the margin boundaries? Print Layout view

Review Questions : Review Questions Which dialog box is used to control widows and orphans? Page Setup Paragraph Print Layout Page Break

Review Questions : Review Questions You can delete an automatic page break. True False

Independent Practice : Independent Practice In this activity, you’ll insert a header and footer. Then you’ll adjust the margins. Page 6-16 Data file: Practice layout

Chapter 7Proofing and Printing : Chapter 7Proofing and Printing

Proofing and Printing : Proofing and Printing Unit objectives Proof a document and use the thesaurus Use AutoCorrect to insert text automatically Find and replace text by using the Find and Replace dialog box Preview and print documents

Topic A : Topic A Topic A: Checking spelling and grammar Topic B: Using AutoCorrect Topic C: Finding and replacing text Topic D: Printing documents

Spelling and Grammar : Spelling and Grammar

The Thesaurus : The Thesaurus

Topic B : Topic B Topic A: Checking spelling and grammar Topic B: Using AutoCorrect Topic C: Finding and replacing text Topic D: Printing documents

The AutoCorrect dialog box : The AutoCorrect dialog box

Topic C : Topic C Topic A: Checking spelling and grammar Topic B: Using AutoCorrect Topic C: Finding and replacing text Topic D: Printing documents

The Find tab : The Find tab

The Replace tab : The Replace tab

The Format menu : The Format menu

Topic D : Topic D Topic A: Checking spelling and grammar Topic B: Using AutoCorrect Topic C: Finding and replacing text Topic D: Printing documents

The Print dialog box : The Print dialog box

Unit summary : Unit summary Found and corrected misspelled words, checked spelling automatically as you typed, used the grammar checker, and used the thesaurus Use AutoCorrect, added AutoCorrect entries, and used the AutoCorrect Options button Searched for text, examined search options, and replaced text Used Print Preview, and learned how to print a document

Review Questions : Review Questions How do you open the Spelling and Grammar dialog box? On the Review tab, in the Proofing group, click Spelling & Grammar Press F7

Review Questions : Review Questions How does Word indicate a grammatical error? With a wavy red underline With a dot in the left margin With a solid green underline With a wavy green underline

Review Questions : Review Questions Which automated feature is used to detect and fix errors or replace text as you type? AutoCorrect AutoText AutoFormat AutoSave

Review Questions : Review Questions How do you turn off the automatic capitalization of the first letter of sentences? You can change the default AutoCorrect settings by using the AutoCorrect dialog box. To open this dialog box, do either of the following: Click the AutoCorrect Options button and choose Control AutoCorrect Options Open the Word Options dialog box, select Proofing, and click AutoCorrect Options

Review Questions : Review Questions What are the steps for finding specific text in a document? Open the Find and Replace dialog box by pressing Ctrl+F or by clicking Find in the Editing group. In the Find what box, enter the text that you want to locate. Click More to select additional search criteria. Click Less to hide the additional options. Click Find Next to begin search.

Review Questions : Review Questions How can you find only capitalized instances of a specific word in a document? Enter the word in the Find what box, being sure to capitalize it, and check Match Case.

Review Questions : Review Questions Select the best description of the Replace command. It enables you to search for a specific word. It enables you to check for misspelled words. It enables you to search for specific text and replace it with different text It enables you to search for edited text and accept the changes

Review Questions : Review Questions When you use Quick Print, what is printed? One copy of the current document is sent to your computer’s default printer.

Review Questions : Review Questions What should you do if you want to print only selected pages? Open the Print dialog box, enter the desired page numbers in the Pages box, and click OK.

Independent Practice : Independent Practice In this activity, you’ll proof a document for spelling and grammar errors, making decisions about which “errors” to keep and which to change. Then you’ll use the thesaurus. Finally, you’ll preview and print the document. Page 7-30 Data file: Practice proofing

Chapter 8Graphics : Chapter 8Graphics

Graphics : Graphics Unit objectives Insert graphics and clip art Move graphics; wrap text around graphics; crop, rotate, and resize graphics; and adjust contrast

Topic A : Topic A Topic A: Adding graphics and clip art Topic B: Working with graphics

Options for inserting graphics : Options for inserting graphics Insert your own graphic file Insert clip art Use drawing tools to create your own graphic

Topic B : Topic B Topic A: Adding graphics and clip art Topic B: Working with graphics

The Text Wrapping menu : The Text Wrapping menu

Unit summary : Unit summary Inserted a graphic from file, and inserted clip art Moved a graphic; wrapped text around a graphic; learned how to crop, rotate, and resize graphics; and adjusted contrast in a graphic

Review Questions : Review Questions How can you move an inline graphic? Do any of the following methods: Cut the graphic and paste it in the new location Drag the graphic to the new location. (Avoid dragging the selection handles, or you will resize the graphic instead of moving it.) Select the graphic and active the Picture Tools. On the Format tab, in the Arrange group, click Position and select an option from the list that appears.

Review Questions : Review Questions Describe the difference between an inline graphic and a floating graphic. An inline graphic moves along with the document’s text as though the graphic were a text character. A floating graphic is positioned on the page, and nearby text wraps around it.

Review Questions : Review Questions How can you open the Advanced Layout dialog box to specify text-wrapping distance values? On the Picture Tools Format tab, click Text Wrapping and choose More Layout Options to open the Advanced Layout dialog box.

Review Questions : Review Questions How can you adjust a selected graphic’s contrast or brightness? In the Adjust group, click Brightness or Contrast and select a setting from the list. From either list, you can also select Picture Corrections Options to open the Format Shape dialog box with the Picture option selected in the left pane.

Independent Practice : Independent Practice In this activity, you’ll insert, position, and resize a clip art graphic. You’ll also wrap text around the clip. Page 8-14 Data file: Update

Course Review : Course Review Getting started Navigation and selection techniques Editing text Formatting text Tables Page layout Proofing and printing documents Graphics