PowerPoint Topics: Graphs, Links and More : PowerPoint Topics: Graphs, Links and More
Kristen Dunn-Thomason
Melissa Moore
Center for Information Technology
Division of Customer Support
Training Program
301-594-6248
PowerPoint Training : PowerPoint Training 822/823 Creating Presentations with PowerPoint
Slide master, templates, backgrounds, clip art, graphics, printing, animation schemes, transitions
824 PowerPoint Topics: Graphs, Links, and More
792 Improve Your Public Speaking When Using PowerPoint
Free online classes at www.golearn.gov
PowerPoint, Excel, Access, Word, Outlook, Project
Register at http://training.cit.nih.gov/
The Basics of Today’s Class : The Basics of Today’s Class Building an Organization Chart
Custom Animation
Building a 3-D Graph
Importing and Working with Movie Files
Setting Up Links to Other Sources
Working With Text and Graphics : Working With Text and Graphics Text Boxes and Auto Shapes
Auto Shapes
3-D Objects
Order
Align or Distribute
Creating Shapes : Creating Shapes Drawing Toolbar at bottom of window
AutoShapes – choose a shape
Once select, click and drag to draw
Shift will maintain aspect ratio
Begin typing to include text
Paint bucket changes fill color
Fill Effects gives more options
Paint brush changes outside line color
"A" changes text color
Shadow box adds shadow effect
3D box adds 3D effect
Green button above shape allows to rotate
Organizing Shapes : Organizing Shapes View, Grid and Guides gives absolute center
To move, use arrow keys on keyboard
Hold down Ctrl for finer control
To duplicate a shape, use Ctrl-D
Does not work if within text, click on outside edge of shape
To distribute shapes evenly between two points
Draw, Align or Distribute, Distribute Horizontally or Vertically
To align shapes with each other
Draw, Align or Distribute, Align
To group shapes
This allows you to work with them as a unit
Select the shapes (Use Ctrl key if not adjacent)
Draw, Group
Lines and Connectors : Lines and Connectors Within AutoShapes
Choose Lines
Hold Shift key to maintain straight line
Go to Draw, Order, Send to Back to place behind other items
Choose Connectors
Click on each shape connecting
These will stay connected even if move shapes
Enhancing
Can use line width, type, color, and arrow type in Drawing Toolbar
Graphic Formats : Graphic Formats Some Formats
TIFF (.tif) - non-compressed, large file
GIF (.gif) - compressed file, good for large swatches of same color (logos, cartoons, bar charts)
JPEG (.jpg) - compressed file, good for items with many colors, loses data
Resolution
72 or 96 dpi recommended
Try to bring down resolution to 150 or no more than 300 dpi to keep file size reasonable
Custom Animation : Custom Animation Add Effect:
Entrance – brings object in, More Effects brings more options
Emphasis – at any time, can be in conjunction with other animation
Exit – exits item from slide
Motion Paths – allows to move within slide
Timelines available – drag to change
Effect Options gives more control
Animation Timing : Animation Timing Start
On Click – waits for mouse click
After Previous – immediately after previous animation (can add time between)
With Previous – simultaneous with previous animation
Speed – how fast the animation will take place
Check slide show to test
Creating a Graph : Creating a Graph Insert, Chart
Takes you into Microsoft Graph
If leave chart and need to return, double-click
Data Sheet is where enter data
Formatting a Graph : Formatting a Graph Right click on whatever want to format and then select format
If you can click on it, you can change it
To change type of chart, go to Chart, Chart Type
For labeling options, go to Chart, Chart Options
If lose some labels on x-axis, try switching to a smaller font, or tilting text
Animating a Graph : Animating a Graph Add an entrance effect
Right-click on effect, Go to Effect Options, Chart Animation
Can animate
By series
By category
By element in series
By element in category
Movie Files : Movie Files Insert, Movies and Sounds, Movie From File
Movies never embed, Sounds sometimes
Bring movie along if moving to new computer so can reinsert
Or choose File, Package for CD
Includes all linked files and presenter
If choose Copy to Folder, can then transfer with any media (recommended)
Linking to Other Sources : Link to web page (url) Linking to Other Sources Hyperlink using existing object (image or text)
Slide Show, Action Settings
Create button for hyperlink
Slide Show, Action Buttons
If hyperlinked text is an unwanted color
“Slide Design-Color Schemes” task pane, Edit Color Schemes
Link to other slide Link to other presentation