Slide 1 :
Copyright : Copyright This presentation was uploaded in its original version by Malgorzata Bednarek (VP ICX AIESEC Krakow):
Modified for AIESEC Andes educational purposes by Rafael Jiménez V., E&S Coordinator, IM Team, 2009.
Session Outline : Session Outline Introduction
Profile
Networking
Competency Assessment Tool
Teams and Administration
Content Features
Exchange Module
Support
Doubts
Slide 4 : For the AIESEC.net account the username and password are identical Or create a new account Login Screen
MyAiesec Tools : MyAiesec Tools Home
Here you can find your stage description and some important tools.
Slide 6 : Profile
Here you can see and edit the basic settings of your profile. MyAiesec Tools
MyAiesec Tools : MyAiesec Tools Email or Inbox
Here you can check your "name.surname@aiesec.net" email address, and your internal messaging inbox (System Inbox).
MyAiesec Tools : MyAiesec Tools Teams
Here you can manage and track the teams you are a part of.
MyAiesec Tools : MyAiesec Tools Groups
Here you can manage and track the groups you are a part of (interest groups ? operative groups: teams).
MyAiesec Tools : MyAiesec Tools Networking
Here you can see, increase and manage your personal networks on MyAIESEC.net.
MyAiesec Tools : MyAiesec Tools News
Here you can get news relevant to your GN, country/territory and LC and you can browse through other entities news, too.
MyAiesec Tools : MyAiesec Tools Classifieds
Here you can find others and promote your opportunities in and outside of AIESEC - for members, alumni and organizations.
MyAiesec Tools : MyAiesec Tools Wiki
It is a growing collection of pages that - if not set differently - can be viewed, created and edited freely by every user .
MyAiesec Tools : MyAiesec Tools Forums
Host conversations of any nature - from general discussions to Q&As.
MyAiesec Tools : MyAiesec Tools Files
Find and share all your relevant resources here.
MyAiesec Tools : MyAiesec Tools Surveys
Give and get structured input and feedback to and from users of the platform.
MyAiesec Tools : MyAiesec Tools Partnership Menu
Here you can add a new partner organization, create a contact for this new organization, update current organization details and much more. Basically, this feature was made for partnerships (ER).
MyAiesec Tools : MyAiesec Tools Exchange Module
The exchange module is our worldwide database and it contains all our TNs and EPs.
MyAiesec Tools : MyAiesec Tools Administration
The 'Administration' links appears in the left menu for members of the Executive Board (EB) or president s of committees.
Other Tools : Other Tools Leave the system Use the support button to report your bugs, ask questions, and make suggestions to improve MyAIESEC.net
More Information : More Information Now, we will see a little more about some of these tools!
My profile : My profile Filling in this section enables you to get a basic identity, supporting you to use our features and interact with the other users of the platform.
Profile Menu: Some questions : Profile Menu: Some questions How do I edit my personal information?
How do I change my profile picture?
How do I put my CV in MyAIESEC.net?
How do I know which is my country of origin and who can change it?
How do I change my password?
Personal Information : Personal Information
Profile Picture : Profile Picture
CV in MyAIESEC.net : CV in MyAIESEC.net
Country of origin : Country of origin
Password : Password
Networking : Networking Your contact list Here you can see the users who have requested you to be added to their contact list. Here you can see the users you requested to add to your contact list.
Add a contact : Add a contact
Add a contact : Add a contact The same result is obtained through the Search menu
The competency assessment tool : The competency assessment tool This tool has been designed to help you take a planned approach to your personal development (similar to a Learning Plan).
Using the tool, you will be able to capture your learning and progress by creating an AIESEC Competency Profile.
How to access - competency assessment tool : How to access - competency assessment tool
Login screen - competency assessment tool : Login screen - competency assessment tool Again, if you have an AIESEC.net account, the username and password are identical
How to... - competency assessment tool : How to... - competency assessment tool How to view my tasks?
How to create a new profile?
How to manage the profile I created?
- Producing a self profile
- Producing a 360° profile
How to view my created profile
My tasks - competency assessment tool : My tasks - competency assessment tool
Creating a new profile : Creating a new profile A new profile will appear in “my profiles” menu.
Managing your created profile : Managing your created profile Self profile and 360° profile
A self profile being your view of yourself while a '360‘ profile is one where you invite people to rate you.
Contributions from five other people are required before a '360' profile is complete.
Producing a self profile : Producing a self profile
Producing a 360° profile : Producing a 360° profile Insert the name of the member you are trying to find Or see the members who you already invited!
Created profile : Created profile So you will see your competency avaliation results.
Teams : Teams Only EBs are allowed to create, modify, or administer teams under their scope, it means than an MC can administer the teams that are registered in its country.
Team members receive access level to create content in the scope that the team is created.
Teams: Some questions : Teams: Some questions How to create a team?
How to add new members to the team?
Creating a team : Creating a team Click teams Create like you would any content
Creating a team : Creating a team Select your LC Team details Team homepage content
Creating a team : Creating a team Add members (takes you to the standard member search screen)
Adding new members : Adding new members Click Enter details
Notes : Notes Make sure to add yourself as a team member!
I’m sure this will be fixed, and even if you forget you can browse for the team and click “administer”
From the team screen you can view members or the team page.
From the administer screen you can change details or message all members.
Content Features : Content Features Content features refers to: Classifieds, News, Wiki, Forums or Files.
Content features can be searched and the way of using them is the real knowledge management practice of that entity (AI, GN, MC or LC).
About Classifieds : About Classifieds This feature works as the classifieds in newspapers.
Can be searched with keywords or using the advanced search based on the category or scope.
The user can subscribe and flag.
The information is available in the system, can’t be sent to other users’ inbox.
Classifieds have expiration dates. Consider publication and expiration when creating them.
About Classifieds : About Classifieds Create a new classified Search for classifieds Refine your search using the filters!
About News : About News This feature works as a News board.
Usual users are allowed to create and administer the news.
Can be searched with keywords or using the advanced search based on the category or scope.
The information is available in the system, can’t be sent to the users’ inbox.
News expire. Consider publication and expiration dates when creating them.
About News : About News
About Wiki : About Wiki This feature works as Wikipedia. The idea of the feature is to be used as a tool for knowledge sharing.
Can be searched with keywords or using the advanced search based on the category or scope.
User can subscribe, flag, and rate (using the start system).
A wiki doesn’t expire and can not be deleted.
The administrator can see the different versions of the wiki.
About Wiki : About Wiki Search for wikis Refine your search using the filters! Create a new wiki Enter the name of your wiki Enter the words that users can use to find the wiki. Enter a short description of the wiki and what it is about. Select the category the wiki belongs to. Define permissions. Build your wiki page. And create it!
About Forums : About Forums This feature works as a pool of forums.
Can be searched with keywords or using the advanced search based on the category or scope .
User can subscribe, flag, and rate (using the start system).
User can comment or send private messages to the persons that have replied.
An administrator can delete a comment.
A forum doesn’t expire and can not be deleted.
About Forums : About Forums
About File : About File This feature works as a big repository of files.
Can be searched with keywords or using the advanced search based on the category or scope.
A user can subscribe and flag, and add sections based on the permission system.
A file can not be deleted but you can change the file, and edit the description.
About File : About File
Example for using content items : Example for using content items Promoting a conference
Classifieds – Add it as an opportunity and promote the conference, direct to the wiki or to the registration survey.
News – promoting conference.
Wiki – everything about conference, including link to delegate package.
Files - add the delegate package and share the link.
Surveys - application form.
Exchange Module : Exchange Module To access the Exchange module you:
Need to be in Taking Responsibility(TR), Leadership Role (LR) or Exchange (X) stage
You should have cleared the exchange certification test (on the old Insight XP or in the new myAIESEC.net Exchange module )
You need to be assigned a role: if you are in TR you need to be a team member, if you are in LR you can be team member, team leader or Executive Board or President of a committee
If one of this conditions are not met, the user may not fully or partially access the system.
Exchange basic tools : Exchange basic tools This menu consists of tools to support you in to managing your TNs. This menu consists of tools to support you in to managing your EPs. In this function, users are able to search for the exchange analysis Globally, Regionally, Nationally or Locally.
TN Forms : TN Forms Now we will view how to...
add, edit and review TN forms.
look for EPs that could match your TNs.
find a suitable EP for your TN.
use the TN match monitor.
Add TN Form : Add TN Form 1) Search for the Organization
Add TN Form : Add TN Form 2) Select the Organization Contact or add it if you can not find it 3) Select the exchange type
Add TN Form : Add TN Form 4) Complete the form REMEMBER If you do not complete all parts of the form correctly the status of the form will be Incomplete. Once you have completed the form correctly the status will be on New. You should then go to Review TN and change the status of the form to Available or email your MC and ask them to audit your form and change the status from New to Available so you can start matching!
Edit TN Form : Edit TN Form
Review TN Form : Review TN Form 2) You can change the TN form status. After selecting the status click "Update Status" 1) Select the search criteria for the TN you want to review and press "Search" 3) To view the TN form details click on the TN ID
Search EP Database : Search EP Database
Search EP Database : Search EP Database 1) You can search EPs by clicking on one of the study/working fields After accepting / showing interest in the EP you will be directed to your TN's match monitor page.
Search EP Database : Search EP Database 2) You can search EPs also by selecting various search criteria (Committee, Exchange Type, Work Field, etc.).
Find a Suitable EP : Find a Suitable EP
Find a Suitable EP : Find a Suitable EP 1) From the search results select the TN for which you want to find a Suitable EP
Find a Suitable EP : Find a Suitable EP 2) After clicking on "Search" a list with suitable EPs will be displayed. To view EP form details click on EP ID. 3) Select the EP and click on "Show Interest"
TN Match Monitor : TN Match Monitor 1) Select the search criteria and press "Search" 2) Click on your TNm form to view the details
TN Match Monitor : TN Match Monitor 3) To change the TN form manager click on "Change Manager"
EP Form : EP Form Now we will view in MyAIESEC.net how to...
add, edit and review EP forms.
look for TNs that could match your EPs.
find a suitable TN for your EP.
use the EP match monitor.
XMI Analyser : XMI Analyser
Exchange Global Analysis : Exchange Global Analysis General Information
shows Globally, the number of Raised and Realized forms by month for the last five years.
Available Internship
shows Globally, the fields most commonly requested on the TN forms currently Avaliable.
Available Exchange Participants
shows Globally, the fields most commonly requested on the EP forms currently Avaliable.
Realized Exchange
shows Globally, the fields most commonly requested on all forms currently Realized.
Growth Network, Country and LC Information : Growth Network, Country and LC Information Exchange Growth Network
Also quite similar with Exchange Global Analysis
The different is users need to key in another extra bar which is Committee (Growth Network ).
Exchange Country Information
Also quite similar with Exchange Growth Network
The different is users need to key in the Committee (Country ).
Exchange LC Information
Also quite similar with Exchange Growth Network
The different is users need to key in the Committee (Local Committee).
Browse : Browse Browse Exchange Participants
Users are able to search the exchange participants in many criteria such as working and academic background, skills, languages, geographical region, language region, and trade region.
Browse Internship
It is quite similar with browse Exchange Participants function it also contain search by working and academic background, skills, languages, geographical region, language region, and trade region.
MyAiesec.net Support : MyAiesec.net Support
Doubts : Doubts Comments? Doubts? Feedback?
Contact
Rafael Jiménez V.
E&S Coordinator, IM Team AIESEC Andes.
rafael.jimenez@aiesec.net Other Doubts?
http://live.myaiesec.net/support/index.php
Thanks : Thanks Thank You!