Issues Common to Booth Types : Issues Common to Booth Types Lighting minimum guidelines
Lighting that spins, rotates, pulsates, etc.
Be in good taste
Not interfere with neighboring exhibits
Not detract from the general atmosphere of the event ©2009 Ellen Maiara, CMP & Event Solutions Management 1
Issues Common to Booth Types : Issues Common to Booth Types Storage
Fire regulations prohibit storage behind drapes of booth or under draped tables
Products
Literature
Empty packing containers
Packing materials ©2009 Ellen Maiara, CMP & Event Solutions Management 2
Issues Common to Booth Types : Issues Common to Booth Types Demonstrations
All personnel & attendees are within the booth
Not encroaching on neighboring booth
Extra caution should be taken when demonstrating potentially dangerous items
Sound demonstrations should not exceed 85 decibels ©2009 Ellen Maiara, CMP & Event Solutions Management 3
Issues Common to Booth Types : Issues Common to Booth Types Sound/Music
May use sound equipment in the booth as long as it does not disrupt neighbors
Speakers should direct sound into the booth rather than the aisle
Sound should not exceed 85 decibels
Music played (live or recorded) may be subject to copyright laws ©2009 Ellen Maiara, CMP & Event Solutions Management 4
Advisory Notes : Advisory Notes End cap booths
Cause more issues between exhibitors
Back wall maximums
Fire equipment should be visible & accessible
Hanging signs
Caution should be exercised so exhibitors do not compete over air space ©2009 Ellen Maiara, CMP & Event Solutions Management 5
Advisory Notes : Advisory Notes Line of site
Some shows eliminate this requirement
Perimeter openings
Peninsula and island booths may need to install 6 ft opening every 30 ft ©2009 Ellen Maiara, CMP & Event Solutions Management 6
Advisory Notes : Advisory Notes Pipe and drape
Not intended for display purposes
No signs or product should be attached
Product height
Establish guidelines for products that exceed maximum height
Only islands or peninsulas ©2009 Ellen Maiara, CMP & Event Solutions Management 7
Advisory Notes : Advisory Notes Vehicles
No more than ¼ tank of gas
Filler cap sealed
Batteries disconnected
External chargers recommended for demonstration purposes ©2009 Ellen Maiara, CMP & Event Solutions Management 8
Rules and Regulations : Rules and Regulations Exhibitor contract should include
Local ordinances (fire codes)
Venue regulations
Type of organizations eligible to exhibit
Show management determine appropriateness of product ©2009 Ellen Maiara, CMP & Event Solutions Management 9
Rules and Regulations : Rules and Regulations Exhibitor contract should include
How space is assigned
How space can be used
Admission of guests
Cancellation and refund policies
Process if exhibitor decides to downsize ©2009 Ellen Maiara, CMP & Event Solutions Management 10
Rules and Regulations : Rules and Regulations Exhibitor contract should include
What happens if exhibitor is not set-up in time
What happens if exhibition is cancelled due to acts of god
Mandate that exhibitor provide certificate of insurance for general liability ©2009 Ellen Maiara, CMP & Event Solutions Management 11
Rules and Regulations : Rules and Regulations Exhibitor contract should include
Meet all financial deadlines or be responsible for interest rates and collection fees
Use of copyrighted materials
Observe local laws
Attire for exhibit booth staff and models ©2009 Ellen Maiara, CMP & Event Solutions Management 12
Rules and Regulations : Rules and Regulations Exhibitor contract should include
Noise levels
Exhibit and staff conduct
Food and beverage services and limitations
Prizes and lotteries
Giveaways ©2009 Ellen Maiara, CMP & Event Solutions Management 13
Rules and Regulations : Rules and Regulations Exhibitor contract should include
Selling outside of the exhibit space
Suitcasing: selling product on the show floor without management consent
Outboarding: company contracts space in an adjacent space to display product without paying show management ©2009 Ellen Maiara, CMP & Event Solutions Management 14
Rules and Regulations : Rules and Regulations Exhibitor contract should include
Photography
Stickers, balloons, glitter and messy foods
Cost of cleaning ©2009 Ellen Maiara, CMP & Event Solutions Management 15
Rules and Regulations : Rules and Regulations Rule enforcement
Exhibitor advisory committee ©2009 Ellen Maiara, CMP & Event Solutions Management 16
Union Labor : Union Labor Laws vary from location to location
Minimum labor call
Minimum number of workers and hours required on a single order
Straight time
Labor performed & paid at standard rate during normal business hours as established by unions ©2009 Ellen Maiara, CMP & Event Solutions Management 17
Union Labor : Union Labor Laws vary from location to location
Overtime
Time worked outside of or in addition to regular working time or beyond the standard 40-hour workweek ©2009 Ellen Maiara, CMP & Event Solutions Management 18
Lead Retrieval Systems : Lead Retrieval Systems Sales lead
Contact information for prospective buyer
Lead retrieval system
Electronic system capture lead info
Scanner
Card reader ©2009 Ellen Maiara, CMP & Event Solutions Management 19
Exhibitor Follow-up : Exhibitor Follow-up Questionnaire to exhibitors
Gain comments about the show’s success
Exhibitor advisory committee
Audit
Independent verification of attendee numbers ©2009 Ellen Maiara, CMP & Event Solutions Management 20
Thank you : Thank you Keep up the good work!
To reach me for a one on one session with your application or to pay for the study group, please contact me as follows:
Ellen Maiara, CMP
877-721-0044
813-401-0739 (cell)
ellen@eventsolutionsmanagement.com
Skype: emaiara ©2009 Ellen Maiara, CMP & Event Solutions Management 21
CMP Study Group : CMP Study Group Session Four ©2009 Ellen Maiara, CMP & Event Solutions Management