Introduction : Introduction A project “[…] consists of a temporary endeavor undertaken to create a unique product, service or result.” (Wikipedia, 18.2.2011)
Common examples in AIESEC:
conferences and events
exchange recruitment projects
issue-based projects / PBoX Project Management Training – AIESEC CAS – Feb 2011
Introduction : Introduction “Project management is the discipline of planning, organizing, securing and managing resources to bring about the successful completion of specific project goals and objectives.” (Wikipedia, 18.2.2011)
This training covers several methods and tools for successful project management as well as examples Project Management Training – AIESEC CAS – Feb 2011
Introduction : Introduction Agenda
Friday
Introduction
Project Phases
Goal setting
Planning
Examples
Saturday
Project showcase
Tools
Building your OC
Q&A Project Management Training – AIESEC CAS – Feb 2011
Project Phases : Project Phases Initiating
Defining
Preparing
Executing
Closing Project Management Training – AIESEC CAS – Feb 2011
Project Phases : Project Phases Initiating – generate ideas
Rough conception
Goal
Target group
Resource constraints (time, scale, …)
Feasibility check
Presentation to EB
Build Core OC
Define and distribute responsibility fields Project Management Training – AIESEC CAS – Feb 2011
Project Phases : Project Phases Defining – plan the details
Work together with project mentor
KickOff-Meeting
Teambuilding
Create project plan
Milestones
Responsibilities
Timeline
Finance
Marketing
Define “point of no return” Project Management Training – AIESEC CAS – Feb 2011
Project Phases : Project Phases Preparing – start action
Team meetings
Network to get externals
Legal check
Location
Marketing
Logistics
Raising / Shopping
No. of participants fixed Project Management Training – AIESEC CAS – Feb 2011 POINT OF NO RETURN:
Are all necessary criteria
fulfilled? If not,
ABORT project!
Project Phases : Project Phases Executing – make it happen
Coordination and Communication
Have a plan who is where
Know what is going on
Meetings
“fire extinguisher” Project Management Training – AIESEC CAS – Feb 2011
Project Phases : Project Phases Closing – create a follow-up
Letters to partners and externals
Compare planned and actual result
Feedback
EB, OC, Mentors, Participants (feedback sheets)
Financial follow-up
Documentation Project Management Training – AIESEC CAS – Feb 2011
Goal Setting : Goal Setting Project Management Training – AIESEC CAS – Feb 2011 The project goal / vision Milestone 1 Milestone 2 Milestone 3 Action Steps Action Steps Action Steps
Goal Setting : Goal Setting Project Management Training – AIESEC CAS – Feb 2011 S
specific
M
measurable
A
attractive
R
realistic
T
time-bound I want to reduce my weight. Until April I want to lose
at least 5 kilos.
Planning : Planning Project Management Training – AIESEC CAS – Feb 2011 Activity 1
Activity 2 Month
Week
Planning : Planning Financing
Create worst and best case budget
“black zero” or make plus? Project Management Training – AIESEC CAS – Feb 2011 ++ GAINS ++
participation fees
selling a “product”
donations
in-kind raising - - EXPENSES - -
location rent
catering
travel costs
insurance
(office) material ∑ = ?
Planning : Planning Risk analysis
Identify potential threats to project success
Define preventive measures
What can we do to PREVENT this from happening?
Define corrective measures
What can we do IF IT HAPPENS?
Cover most common problems
Externals cancel last minute
EP s do not arrive in time
… Project Management Training – AIESEC CAS – Feb 2011
Examples : Examples AfriCAN
Project based on eXchange (PBoX) in AIESEC in Hamburg, 2009
Foster eXchange
Raise awareness for Millenium Development Goals
Learn about project & team management
OC consisted of 13 members and trainees
Around 300 external participants
Panel discussions and workshops
African Food in university cafeteria
Global Village focused on Africa Project Management Training – AIESEC CAS – Feb 2011
Examples : Examples NatCo 2011
National conference of AIESEC in Germany
6 days, 350 delegates
LCP summit
Legislation (has to be recorded
Votes for new MC of Germany
Assessment center Project Management Training – AIESEC CAS – Feb 2011