Planning & Tracking : Planning & Tracking
Objectives : Objectives Understanding about goal setting
Understanding about planning through exchange programs
Understanding critical interactions with other areas
Understanding about the importance of the tracking (Contingence Plan)
Goal setting : Goal setting Growth goal Historical, potential, opportunities
Goal Setting : Goal Setting It’s important to plan starting by the RE goal. RE Goal MA Goal RA Goal Selection
Goal Application
Goal
Planning a Exchange Program : Planning a Exchange Program Program description
Program timeline
Program goals
Program communication Plan
Program Activities Plan
Investments
Human Resources
Exchange Programs : Exchange Programs
Program Description : Program Description Pool
Duration
Realization season / period
Target (courses / universities)
EPs backgrounds
TN providers (main suppliers)
Main destination
* The program description influences the timeline definition
Program Timeline : Program Timeline Non Corporate Corporate
Program Timeline : Program Timeline * Shared Operation Plan with everyone involved in the program execution.
Program goals - Non Corporate : Program goals - Non Corporate RE Goal MA Goal RA Goal Selection
Goal Application
Goal 10% above 30% above
(check realization rate from the LC) 10% above 50% above
Program goals - Corporate : Program goals - Corporate RE Goal MA Goal RA Goal Selection
Goal Application
Goal 10% above 50% above
(check realization rate from the LC) 25% above 50% above
Program Communication Plan : Objectives
Measure of successes (goals)
Target
Positioning message
Communication channels
Tactics (macro actions)
Timeline
Responsible and deadlines Program Communication Plan
Program Activities Plan : Brake the strategies into operational actions
Define responsible and deadlines
Operational Plan Program Activities Plan
Program Investments : Which part of the program delivery needs some investment?
What are the investments for promotion?
Will the program have some financial incentive?
Can we link R&R strategies with programs realizations and financial incentives?
Are there some national incentives that my LC can adapt to its reality?
Area budget Program Investments
Program Human Resource : How the structure will be organized? (team leaders, coordinators, etc)
What are the leadership positions inside each program? (team leaders, LR while X, etc) – RA, MA, RE
How many members are necessary to run each program? Program Human Resource
Critical Interactions with other areas : Critical Interactions with other areas Integrated plan
Periodical meetings
Shared operational plan – to follow achievements
Tracking : The VP should know everything that is happening in each program
Track GOALs achievement (since application goal) and actions implementation
If something is going wrong in some program, the tracking will show it and the VP will have some time to execute a contingence plan (eg: start a new recruitment, allocate the gap for other program, etc) Tracking
Tracking of Middle Managers : During recruitment and selection:
Daily – weekly number of applicants, number of interviews and selected EPs
During RA, MA and RE:
Daily – weekly number of EP RA, MA and RE
During all the process:
Weekly check strategies/actions implementation Tracking of Middle Managers